Housing Rehab Coordinator - P/T Temp - Bellingham

8 months ago(4/3/2017 3:36 PM)
Job ID
# of Openings
Housing - Direct Service
USD $15.00/Hr.



Catholic Housing Services is working to rehabilitate the historic Mt. Baker Apartments. The scope of the renovation includes upgrades to building systems, replacing the elevator and improvements to the living spaces. Different stages of the rehabilitation work will impact residents in their living space or could impact their ability to reasonably access their unit.

POSITION DESCRIPTION: The Housing Coordinator Assistant is responsible for assisting CHS staff, vendors, construction team and residents, etc. with various aspects of the renovation of the Mt. Baker Apartments. This includes planning, tracking and coordinating the process of movement between apartments and assisting residents with chores before, during and after the period the elevator is out of service in the building, assisting with the lease up process, etc. Attention to detail, good tracking, organizational and people skills are essential for this position, in addition to a positive attitude and teamwork.

This is a Temporary (up to 6 months) Part-Time position (20- 37.5 variable hours per week) $15 per hour



Monitor, manage and assist with all necessary aspects of renovation project:

  1. Meet with staff to determine needs, brainstorm ideas, plan for rehab, as needed
  2. Communicate regularly with residents in writing, by phone, and in person; Draft and deliver notifications
  3. Develop and maintain a spreadsheet to schedule and track various aspects of the movement between units
  4. Track expenses and assist with rehab invoicing and tracking
  5. Track and assist with unit preparation for relocating tenants between units
  6. Assist with Vendor Approval process, scheduling and tracking vendors, invoices and expenses
  7. Orient and direct movers for moving tenant possessions, provide access to units as needed
  8. Assist with resident file updating and tracking as needed
  9. Assist with transfer file paperwork, certifications, etc. as needed
  10. Assist with lease up and application process as needed
  11. Assist with drafting letters, forms, tracking etc. Mail and/or deliver various documents


Services Responsibilities:

  1. Coordinate with the residents, CHS staff, vendors and construction team to:
    1. Conduct in-home visits to assess needs and preferences of residents as they need to be temporarily moved during the renovation project, as needed
    2. Consult with residents and/or their caregiver to provide an explanation of the relocation and renovation project
    3. Identify residents that would benefit from an ADA unit and report to CHS management team
  • Communicate updates and needs regularly with other CHS staff
  • Regularly contact residents to assess needs, share information, assess preparedness to move


    1. Assess chore needs and perform service as described below
    2. Understand timing of move in and outs and effectively plan chore services accordingly

Coordinate with movers, volunteer chore service providers, and other service providers


  1. to facilitate resident moves in and out of hospitality units within the building
  1. Provide Chore Services as needed:
  1. Occasionally assist tenants with planning, organizing and packing for moves
  2. Empty garbage and recycling products from apartments to the receptacles in the alley
  3. Monitor readiness of units; Assist residents with packing their personal items into boxes to make
  4. them ready for moving companies to do their work of moving the items, as needed
  5. Assist with moving items down to the lobby for pick up by others
  6. Assist with other related activities as needed

General Responsibilities:

  1. Maintain positive working relationships with staff, tenants, vendors, collaborative members, and community partners
  2. Maintain accurate record of hours worked and turn in timesheets, mileage and other reimbursements on schedule Attend trainings required of employees as scheduled
  3. Participate as team member in staff and supervisory meetings as required
  4. Contribute to and support a positive, team-oriented, culturally-diverse work environment
  5. Perform other job-related duties as assigned



This position requires the employee to work in an office environment where there is noise from construction, telephones and conversations among employees and clients as well as working in the community.   Working conditions include frequent interruptions, including sharing spaces, phones and work stations. Tasks and daily schedule varies by need. Extensive use of telephones, computers and related office equipment is typical of this position. Extensive use of stairs in this 8 story building will be frequent including frequent carrying of groceries, laundry and other personal items up and down the stairs.


  • 6 months experience in social services, working with vulnerable adults, project management, volunteer management or equivalent experience


    1. Excellent phone, customer service and teamwork skills
    2. Strong ability to self-direct and work independently and also as a team player
    3. Ability to share tasks and work stations (computers and phones) as needed
    4. Ability to flex schedule and move between tasks as needed
    5. Interest in working with elders and adults with disabilities and concern for their well-being
    6. Proficient computer skills in MS office
    7. Occasional evening and weekends may be required
    8. Valid WA state driver’s license, insurance and access to insured vehicle for trainings, errands, outreach and community meetings. Ability to comply with agency employee driving policy
    9. Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services
    10. Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations
    11. Maintain confidentiality; have a respectful attitude and compassion for our residents, staff and vendors
  • Criminal history background checks are required prior to employment


  1. Must be able to be physically active for entire shift including standing, walking, climbing stairs and lifting and carrying up to 30 lbs on a regular basis



  1. Experience working with non-profit agencies
  2. Work or volunteer experience with elders and adults with disabilities
  3. Fluency in second language
  4. Project management experience
  5. Familiarity with Landlord Tenant Law and Fair Housing


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