Housing Services Billing Specialist - Everett/Snohomish Co.

1 month ago
Job ID
# of Openings
USD $16.91/Hr.


Incumbent is responsible for all A/R and related duties required for the documenting and submitting of contract invoices to funders.  This position serves under the direct supervision of the Housing Services Contact Administrator for all general and data collection duties and to the Finance Manager for all accounting related duties.


Position is F/T, 37.5 hours per week.


Pay is $16.91 - $17.76/hr. DOE, plus excellent holiday/vacation/sick pay and health benefits!


Note to internal candidates: HR reviews internal compensation and determines increase based on their experience and also agency internal equity factors.





  • Prepare billing documents, electronic files and invoices for submission to various funding sources.  Ensure timely submission of billing to facilitate agency cash flow.  Maintain, prepare and/or collect data necessary to prepare accurate and timely billings.
  • Post / code information to the accounts receivable subsidiary ledger.  Follow up on payment discrepancies and the various funding sources.  Monitor receivable balances and issue refunds pursuant to agency policy.
  • Review invoices / billing documents for compliance with contract requirements related to revenue reimbursement.  Tracks and monitors receipt of authorizations required by funding sources.  Prepares information for programs to facilitate the authorization process and contract monitoring.
  • Maintain billing and cash receipt files.
  • Maintain aged receivables listing.  Ensure the Housing Contract Administrator receives accurate and timely reports on a monthly basis for contract management decision making purposes. Monitor aged receivable and facilitate the collection of past due Invoices. All accounts over 60 days should be prioritized for collection.  Provide billing and payment history information to program staff upon request.
  • Maintain accurate client history information of billing and client rent payment through the subsidiary accounts receivable system.
  • Reconcile receivable, cash receipt, and revenue balances to the general ledger control accounts on a monthly basis and resolve any reconciling items in a timely manner.  Prepare accounts receivable, cash receipt and revenue entries for posting to the general ledger.
  • Write off past due receivables as requested and approved by the Housing Contract Administrator Assist in providing information related to receivables, cash receipts and revenue for the annual regional office’s audit.
  • Other billing related duties as assigned.
  • Back up accounting staff on an as needed basis.



  • Review reimbursement requests submitted by the program.  Verify receipts agree to the reimbursement request amount.  Issue check to replenish the fund.
  • Code and post petty cash fund expenditures to the general ledger pursuant to agency policy.
  • Periodically count petty cash funds to ensure cash plus receipts equal the authorized fund amount.



  • Monitor and input data as necessary for the program.
  • Run reports monthly as required for submission to funding sources.
  • Ensure reports match invoice.
  • Ensure deadlines for data entry are met for each category. 





  • Associates of Arts & Sciences Degree OR Vocational school certificate in Accounting courses:  WITH Accounting Classes – Accounting (I & II) and Managerial Accounting OR 2 years’ experience in bookkeeping and/or government contract billing with progressive responsibilities.
  • Strong computer skills, especially in Excel and accounting software packages.
  • Ability to work in a team environment and also take initiative to work independently as needed.
  • Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services.
  • Support and contribute to a creative, collaborative and respectful environment that promotes teamwork.
  • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.
  • Criminal History Background Checks are required prior to employment.  



  • Bachelor’s Degree in finance, business, accounting or related field from an accredited university.


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