CCSWW

  • Operations Assistant-Nativity House

    Job Locations US-WA-Tacoma
    Posted Date 3 months ago(3/27/2018 4:53 PM)
    Job ID
    2018-2977
    # of Openings
    1
    Category
    Homeless Adult Services
    Min
    USD $15.60/Hr.
  • Overview

    $15.60 - $16.54 HR/DOE

     

    Catholic Community Services, Homeless Adult Services (HAS) is the largest provider of adult homeless services in Tacoma, Washington. Nativity House (NH), a program of HAS, is the central hub to serve homeless adults in the Pierce County region.   It operates 24-hour/7-day a week, offering services (emergency shelter, meals, systematic outreach, Rapid Rehousing, Mental Health and Co-Occurring Disorder treatment, Employment Services, Spiritual Support, 50 units of permanent supportive housing, etc.) to meet the basic needs of individuals experiencing chronic homelessness guests with meeting their goals.

     

    The Operations Assistant is responsible for providing administrative support by coordinating activities, supporting programs and facilitating department objectives. Responsible for implementation and customization of department intranet platform for the data collection and report production for the department. The position is also responsible for supporting the Director of Operations, Administration Manager, and Operations Manager with day-to-day clerical tasks.

    Responsibilities

    • Collects, inputs, and analyzes statistical data needed to produce reports as needed for funders and other departments within Produce reports, presentations and briefs.
    • Organizes work by reading, routing and answering correspondence; Handle visitors and telephone calls and take action as appropriate, providing background information for appointments. collecting, maintaining and prioritizing information; managing department procedures and telecommunications; updating records and inventory.
    • Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics
    • Maintains Operations Manager schedule by keeping calendar for Operations Manager; arranging meetings, classes, conferences, and travel.
    • Contribute to short and long-term organizational planning and strategy through supporting the management team:
    • Ensuring the lines of accounting are correct and all permissions for other than normal hours (i.e. Overtime, Comp Time, Travel Comp Time, and annual and sick leave) are properly recorded and approved prior to validation and certification by the employees' respective supervisors.
    • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, making recommendations for changes.
    • Perform other related duties as required or instructed, including providing support to other areas of work
    • May assist with staff schedule and finding staff coverage as needed.
    • May assist in ordering supplies for the department.
    • May be assigned to take inventory of department supplies/equipment.

    Qualifications

    Minimum Qualifications:

    • High School Diploma or GED
    • Excellent knowledge of Microsoft Office. Excellent computer skills and experience with Window, online, and database.
    • Ability to work with a diverse group of people with chronic mental health, chemical dependency, and legal problems.
    • Ability to be flexible, meet deadlines, and work effectively under stress.
    • Excellent interpersonal skills to include exceptional communication and writing skills.
    • Must be very organized with strong ability to multi-task.
    • Ability to be compassionate, nonjudgmental, and set clear personal boundaries.
    • Ability to take strong initiative and ownership of the position, be proactive in problem solving, and be an effective team communicator.
    • Be a positive and proactive team member.
    • Proof of negative TB test within the 12 months.
    • Applicant must successfully pass required background checks prior to an offer of employment.
    • Must have reliable transportation.
    • Support and uphold the mission, beliefs, and values of Catholic Community Services and Catholic Housing Services.
    • Support and contribute to a creative, collaborative, and respectful environment that promotes teamwork.
    • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.

     

    PREFERRED QUALIFICATIONS:

    • Associates Degree in Administration, Social Services, or related field.
    • Must have a minimum of 2 years’ experience working with the homeless populations.

    Note to Internal Candidates: HR reviews internal compensation and determines increase based on their experience and also agency internal equity factors

     

    Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer.

    Please let us know if you need special accommodations to apply or interview for this position.

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