CCSWW

  • Business Manager-Villa Los Milagros (part time)

    Job Locations US-WA-Centralia
    Posted Date 3 months ago(6/5/2018 7:35 PM)
    Job ID
    2018-3108
    # of Openings
    1
    Category
    Administrative/Clerical
    Min
    USD $17.16/Hr.
  • Overview

    PROGRAM DESCRIPTION:

    Catholic Housing Services— Offers affordable Farm worker housing for families in Centralia.

    POSITION DESCRIPTION:

    Under supervision of the Property Manager, the Business Manager is responsible for assisting management with the day-to-day business and administrative operations of the four buildings. The primary role of this team member is to support supervisors and co-workers with day to day business tasks. This team member will also act as a liaison between staff, tenants and community resources.

     

    This is a part time, 20 hours per week, position and includes pro-rated time off and benefits.  Pay range is $17.16-$19.09/hour DOQ.

    Responsibilities

    MAJOR DUTIES AND RESPONSIBILITIES:

    TEAMWORK:

    1. Promote and foster good relations between all staff members including keyholders, volunteers, etc.
    2. Support Division Director and Property Manager in special projects and tasks as needed
    3. Participate in a constructive manner during staff meetings and all other forms of correspondence; complete monthly meetings minutes to share with staff
    4. Assist with other staff members’ duties when they are out; cross-train with other positions
    5. Contribute to and support a positive, team-oriented work environment and attitude

    TENANT SUPPORT:

    Assist managers to identify and monitor residents who may need assistance with housing stability

     

    1. Assist residents in making applications for resources related to employment, health, housing, etc.
    2. Develop ongoing relationships with community resources; attend monthly Community Resource Network and other community-based meetings and report back to team
    3. Facilitate community by coordinating potlucks, coffee hours, publish quarterly newsletter and maintain resource/information boards, etc.
    4. Maintain regular, scheduled office hours as needed

    TEAM SUPPORT:

    1. Show units, assist with application process, provide orientation to new tenants
    2. Field applicant inquiries from the public and effectively communicate application procedures and eligibility requirements to prospective tenants
    3. Provide excellent customer service by responding in a confidential, respectful and timely manner to residents’ (and prospective residents) concerns, complaints and inquiries
    4. Assist with both Accounts Payable and Accounts Receivable processes
    5. Maintain an accurate, organized filing system; assist with basic office duties
    6. Assist in the preparation of compliance reports, inspections and special projects as needed

    ADDITIONAL ADMINISTRATIVE DUTIES:

    1. Collect rent and payments
    2. Enter and maintain data in the property management software Boston Post
    3. Complete and verify tax credit certifications at move-in and annual re-certifications
    4. Coordinate certifications and reports with the compliance specialists
    5. Issue notices and letters as directed by the Property Manager

    OTHER:

    1. This position requires team member to travel between Centralia properties as needs arise
    2. Follow Fair Housing Guidelines and Landlord Tenant law
    3. Observe/follow guidelines on confidentiality rights of residents and respect their privacy
    4. Maintain cooperative relationships with businesses in surrounding neighborhood
    5. Contribute to the mission of Catholic Community Services and Catholic Housing Services
    6. Attend all required meetings and trainings and larger community meetings as needed
    7. Perform other job-related duties as assignedThis position requires the employee to work in an environment where there may be exposure to blood, bodily fluids, and potentially infectious material and chemicals, dust, noise and odors. Working conditions include frequent interruptions, moving between the four buildings, sharing workspace with colleagues, working alone, working long hours during peak periods, extensive computer use, and interactions with individuals who are angry and/or dealing with mental health and substance abuse issues.

    JOB CONDITIONS:

    This position requires the employee to work in an environment where there may be exposure to blood, bodily fluids, and potentially infectious material and chemicals, dust, noise and odors. Working conditions include frequent interruptions, moving between the four buildings, sharing workspace with colleagues, working alone, working long hours during peak periods, extensive computer use, and interactions with individuals who are angry and/or dealing with mental health and substance abuse issues.

    Qualifications

    MINIMUM QUALIFICATIONS:

    1. Ability to listen and communicate effectively to a diverse group of people in the spirit of compassion
    2. Ability to prioritize multiple tasks, be detail-oriented and flexible; be able to apply sound judgment in order to make independent decisions as well as work as a team player
    3. Strong organizational skills and demonstrated ability to complete necessary documentation, follow guidelines and instructions
    4. Proficiency with computers and ability to learn property management software
    5. Able to demonstrate commitment to the mission, goals and values of CCS/CHS
    6. Criminal history background checks are required prior to employment

    PREFERRED QUALIFICATIONS: (Qualifications which are desired in applicants; however, applications without these qualifications will not necessarily be excluded from consideration if they possess minimum qualifications.)

    1. Experience working in the non-profit sector serving vulnerable populations
    2. Familiarity with government funded housing compliance guidelines.
    3. Experience in low-income subsidized housing or property management.
    4. Working knowledge of Landlord/Tenant Act.
    5. Experience with the tax credit program.
    6. Experience with Boston Post property management software
    7. Bilingual in Spanish and English

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