CCSWW

  • Property Assistant (Bellingham)

    Job Locations US-WA-Bellingham
    Posted Date 2 months ago(2 months ago)
    Job ID
    2018-3154
    # of Openings
    1
    Category
    Administrative/Clerical
    Min
    USD $15.45/Hr.
  • Overview

     PROGRAM DESCRIPTION:

    Catholic Housing Services—Bellingham offers affordable housing for low-income households in four downtown Bellingham buildings: Kateri Court, Mt. Baker, Washington Grocery Building and Francis Place. A small percentage of the units are set aside for people with disabilities and some for those coming from homelessness.

    POSITION DESCRIPTION:

    Under supervision of the Program Director, the Property Assistant is responsible for assisting management with the day-to-day business and administrative operations of the four buildings. This position serves a wide range of people in need of affordable housing. This team member is to support supervisors and co-workers with day to day business tasks in addition to working with tenants, service providers, vendors, etc.

     

    This is a part time, 30 hours per week, position and includes benefits and generous pro-rated paid time off.  Hourly pay rate is $15.45 -$16.22 per hour DOQ. 

    Responsibilities

    Responsibilities:

    1. Assist with other staff members’ duties when they are out; cross-train with other positions
    2. Assist business manager with processing applications, including meeting with prospective residents
    3. Assist business manager with preparation and execution of lease agreements with residents
    4. Assist business manager with preparation and processing of Low Income Housing Tax Credit (LIHTC) recertification paperwork with residents and applicants
    5. Provide excellent customer service by responding in a confidential, respectful and timely manner to residents’ (and prospective residents) concerns, complaints and inquiries
    6. Maintain calm demeanor while performing duties in an environment where regular mental health escalations may occur
    7. Assist with both accurate Accounts Payable and Accounts Receivable processes
    8. Maintain an accurate, organized filing system; assist with basic office duties
    9. Support Division Director, Program Director and Business Managers with special projects as needed; assist with preparation of compliance reports, unit inspections etc.
    10. Review concerns and assist with lease enforcement, legal proceedings, etc. ( evictions, serving legal notices, etc.)
    11. Promote and foster good relations with all staff members including keyholders, volunteers, partner agency staff, vendors, etc.
    12. Contribute to and support a positive, team-oriented work environment and attitude
    13. Participate in a constructive manner during staff meetings and all other forms of correspondence; complete monthly meetings minutes to share with staff
    14. Assist managers to identify and monitor residents who may need assistance with housing stability
    15. Attend meetings with tenants, staff and partner agencies
    16. Maintain regular, scheduled office hours as needed

    OTHER: 

    1. This position requires team member to share work stations/computers and to travel between four downtown buildings as needs arise on a regular basis
    2. Follow Fair Housing Guidelines and Landlord Tenant law
    3. Observe/follow guidelines on confidentiality rights of residents and respect their privacy
    4. Maintain cooperative relationships with businesses in surrounding neighborhood
    5. Contribute to the mission of Catholic Community Services and Catholic Housing Services
    6. Attend all required meetings, trainings and larger community meetings as needed
    7. Perform other job-related duties as assignedThis position requires the employee to work in an environment where there may be exposure to blood, bodily fluids, and potentially infectious material and chemicals, dust, noise and odors. Working conditions include frequent interruptions, moving between the four buildings, sharing workspace with colleagues, working alone, working long hours during peak periods, extensive computer use, and interactions with individuals who are angry and/or dealing with mental health and substance abuse issues. 

    JOB CONDITIONS:

    This position requires the employee to work in an environment where there may be exposure to blood, bodily fluids, and potentially infectious material and chemicals, dust, noise and odors. Working conditions include frequent interruptions, moving between the four buildings, sharing workspace with colleagues, working alone, working long hours during peak periods, extensive computer use, and interactions with individuals who are angry and/or dealing with mental health and substance abuse issues. 

     

    Qualifications

    MINIMUM QUALIFICATIONS:

    1. Prior experience in an office setting, property management, housing, non-profit and/or serving vulnerable populations (substitution college coursework in social service related field or office administration, etc.)
    2. Ability to listen and communicate effectively to a diverse group of people in the spirit of compassion; demonstrated experience as a team player
    3. Ability to prioritize multiple tasks, be accurate, detail-oriented and flexible; be able to apply sound judgment in order to make independent decisions as well as work as a team player
    4. Strong organizational skills and demonstrated ability to complete necessary documentation, follow guidelines and instructions and learn job tasks quickly and accurately
    5. Proficiency with computers and ability to learn property management software
    6. Able to demonstrate commitment to the mission, goals and values of CCS/CHS
    7. Criminal history background checks are required prior to employment

     

     

    PREFERRED QUALIFICATIONS:

    1. Experience working in a non-profit sector office serving vulnerable populations
    2. Familiarity with government funded housing compliance guidelines
    3. Experience in low-income subsidized housing or property management
    4. Working knowledge of Landlord/Tenant Act
    5. Experience with the tax credit program

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