CCSWW

  • Business Manager - Bridges Shelter

    Job Locations US-WA-Seattle
    Posted Date 1 month ago(7/20/2018 4:29 PM)
    Job ID
    2018-3189
    # of Openings
    1
    Category
    Homeless Adult Services
    Min
    USD $18.37/Hr.
  • Overview

    PROGRAM DESCRIPTION:

    The Bridge Shelter Program provides 24/7 enhanced shelter and related services for adults experiencing homelessness. Referrals to the program come from King County Coordinated Entry.   Participants are typically people who been identified as high needs adults who are eligible for supportive permanent housing. Many clients have chronic and acute mental illness, active addiction issues, and/or trauma. This is a low-barrier, harm reduction program. The Business Coordinator is responsible for processing financial and data entry information properly and in a timely manner.  

    POSITION DESCRIPTION:

    The Business Manager plays a crucial role in managing the program’s budget and financial records, and is responsible for ensuring accurate data is inputted into the local Homeless Management Information System.

    This is a full time, 37.5 hours per week position and includes benefits (medical, dental, vision, LTD, Pension) and generous paid time off. Pay range is $18.37-$20.44/hour DOQ.

    Responsibilities

    MAJOR DUTIES AND RESPONSIBILITIES:

    1. Monitor the CCS Accounting Department’s financial reports, keeping an internal accounting of all expenditures and receipts.
    2. Prepare all financial information for contract reporting. The CCS reporting format must be translated and collated for one to understand the rate of overall spending, and to use for reports to our funder.
    3. Locate and prepare facility, financial and contract information as needed for audits.
    4. Fill out check requests for program’s expenses. Monitor payments of accounts and communicate with vendors over payments.
    5. Enroll new clients into the HMIS database, ensuring that the information is complete and accurate for each participant.
    6. Generate reports in HMIS to ensure data quality.
    7. Work with program staff to train on data entry.
    8. Exit clients from the system who are no longer using services
    9. Develop systems to collect missing client information.
    10. Maintain client records and HMIS consent forms in accordance with agency standards.
    11. Coordinate and purchase supplies for the offices, kitchen, resident support and maintenance.
    12. Manage contract compliance with building owner and their maintenance team, with outside food service providing vendor, and other vendors as assigned.
    13. Solicit competitive bids for facility projects and ensure compliance with
    14. Agency procurement and contract process.
    15. Maintain all vendor contracts.
    16. Work with IT to ensure all computer equipment, security cameras and other electronics are in good working order.
    17. Manage client assistance fund disbursement.

     

    General Responsibilities:

    1. Assist staff team with client issues and crisis intervention as needed.
    2. Observe/follow guidelines on confidentiality rights of clients and respect their privacy.
    3. Maintain accurate record of hours worked and turn in timesheets on schedule.
    4. Attend trainings required of employees as scheduled.
    5. Participate as team member in staff and supervisory meetings as required.
    6. Contribute to and support a positive, team-oriented, culturally-diverse work environment.

    This position requires the employee to work in an environment where there may be exposure to blood, bodily fluids, and other potentially infectious material. Other exposures could include cleaning supplies, chemicals involved in pest control, paint and other materials used in building maintenance. Working conditions may include interruptions, working alone, interactions with angry persons, and exposure to computer CRTs.

     

    Qualifications

    MINIMUM QUALIFICATIONS:

    1. Associates degree in Business Management, Accounting, Data Management or a related field, or equivalent experience.
    2. Understanding of problems homeless men and women often face, including alcohol and drug abuse, mental illness, domestic violence, and long-term homelessness.
    3. Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.
    4. Excellent office computer skills, written and oral communication.
    5. Ability to work independently and as a member of a staff team.
    6. Must be a self-starter.
    7. Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services.
    8. Willingness to learn and work within a diverse environment.
    9. Criminal history background checks are required prior to employment.
    10. Commitment to harm reduction program model.

     

    PREFERRED QUALIFICATIONS:

    1. Experience working in a social service program
    2. Proficiency in Spanish.
    3. CPR / First Aid training

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