• Accounting Assistant II

    Job Locations US-WA-Tacoma
    Posted Date 1 week ago(10/11/2018 6:14 PM)
    Job ID
    # of Openings
    USD $15.50/Hr.
  • Overview

    $15.50 - $17.95 HR/DOE


    Our mission at Catholic Community Services is to serve all people, especially the poor and most vulnerable, with compassion, love and respect. The Tahoma Family Center, housed in the renovated St. Leo High School Building in the heart of Tacoma's Hilltop Neighborhood, is the hub for more than 25 different programs. By carefully integrating our services with those of other agencies in the community, we are able to mend broken lives and nourish self-sufficiency within individuals and families throughout Pierce County.


    Under the direction of the Accounting Manager, the Accounting Assistant is responsible for all aspects of Accounts Payable and Payroll.


    Major Duties and Responsibilities

    • Perform data entries to the accounting system for documents coded by the staff accountants. Proof, print reports & prepares check printing to ensure check amount & payee agree to supporting documentation.
    • Verify check requests (purchase order) accompanied by original invoices and authorization per agency policies prior to payment (ex: authorized signatures with the level of authorization, name, invoice amount, cost centers…)
    • Facilitate the resolution of differences between purchase orders and vendor statements.
    • Prepare deposit slips for the bank and verify mathematical accuracy. Copy all supporting documentation, attach deposit receipt, and file.
    • Maintain filing system and file source documents
    • Stamp “PAID” on original invoices and purchase orders for paid POs & invoices.
    • View, sort and code timesheets with related needed information.
    • Key payroll data entries in ADP.
    • Boxing files from shelves when needed.
    • Bar coding for archiving.
    • Copy POs & invoices of certain cost centers for billing.
    • Maintain AP check stocks & Purchase Order supplies.
    • Determine vendor’s 1099 status on POs that need to be reported at the end of the year.
    • Provide clerical support to accounting staff.
    • Open, sort, and distribute incoming mail to appropriate staff in the department.
    • Pay agency credit cards and record/ post transactions.
    • Prepare journal entries.
    • Code A/R or A/P for posting to general ledger.
    • Prepare and save yearly AP recurring forms with properly authorization from directors.
    • Help in reconciliation of prepaid and liabilities accounts on a regular basis.
    • Application and reconciliation of cash receipts.
    • Assist in preparation of documentation for annual audit.
    • Process insurance billing.
    • Help the month end processing and balance due to/due from small companies.
    • Other bookkeeping duties as assigned by Accounting Supervisor or Lead Accountant.


    Minimum Qualifications:

    • High School diploma
    • 2 years’ experience in accounting, bookkeeping, or data entry
    • Strong computer skills, especially Excel
    • 10 key by touch.
    • Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services
    • Support and contribute to a creative, collaborative and respectful environment that promotes teamwork
    • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations


    Preferred Qualifications:

    • AA in Accounting
    • Experience with MAS90
    • Experience working in a non-profit environment

    Note to Internal Candidates: HR reviews internal compensation and determines increase based on their experience and also agency internal equity factors.

    Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer

    Please let us know if you need special accommodations to apply or interview for this position.


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