Benedict House offers emergency housing for single homeless men in Kitsap County. BH provides 24 beds and three respite care beds, case management, meals, and other essential supports for residents. This position supervises the daily operations of Benedict House, the respite care program, community & parish relations, and other Kitsap region family center coordination activities.
The Operations Assistant is responsible for providing administrative support by coordinating activities, supporting programs and facilitating department objectives and responsible for the implementation and customization of department intranet platform for the data collection, and report production for the department. This position is also responsible for supporting the Director of Operations, Program Manager and Benedict House Supervisor with day-to-day clerical tasks.
Major Duties And Responsibilities
Collects, inputs, and analyzes statistical data needed to produce reports as needed for funders and other departments within CCS. Produce reports, presentations and briefs. Employee accomplishes this responsibility by completing the following tasks and others assigned as needed:
Organizes work by reading, routing and answering correspondence; Handle visitors and telephone calls and take action as appropriate, providing background information for appointments, collecting, maintaining and prioritizing information; managing department procedures and telecommunications; updating records and inventory.
Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics
Maintains Program Supervisor’s schedule by keeping calendar for Program Supervisor; arranging meetings, classes, conferences, and travel.
Contribute to short and long-term organizational planning and strategy through supporting the management team:
the next meeting agenda Invite agenda item submission from all meeting
attendees prior to the meeting. Write up agenda including all items
carried forward from previous minutes and new items received from the
meeting attendees and meeting leader. Send completed agenda to all
participates prior to the meeting taking place.
Disseminate minutes via Email to all participates to facilitate team communication and making sure everyone is kept in the communication loop even if they were not able to attend the meeting.