• FBH Healthcare Operations Assistant II

    Job Locations US-WA-Olympia
    Posted Date 2 months ago(11/25/2019 6:34 PM)
    Job ID
    # of Openings
    USD $19.18/Hr.
  • Overview



     This position supports the administrative and operational functions of the office, which may include general office support, administrative assistance, data entry and medical records. 




    General Office Support

    • Greet visitors and clients; and answer incoming phone calls, and direct appropriate inquiries to appropriate staff person.
    • Maintain adequate office supplies and equipment for the smooth running of the office and staff needs. 
    • Arrange staff travel, including airfare, hotel and car rental.
    • Maintain appropriate use of agency credit cards for travel and other purchases and communicating with accounting.
    • Assists in the hiring process by sending out correspondence for employment, scheduling interviews and interview packets, and checking references on finalists.
    • Assists in tracking mandatory HR requirements such as new hire paperwork, training certifications, performance evaluations, etc.
    • Assists in setting up for trainings, including ordering food.
    • Provides administrative support to staff and leadership.

    Data Entry

    • Responsible for the quick and accurate entry of clinical and administrative data into the management information system(s).
    • Set up and maintain employee information and qualifications in the database.

    Medical Administrative Assistant and Medical Records

    • Maintain confidentially of all clinical and medical information.
    • Other duties as assigned.


    • Associate’s degree or equivalent in experience.
    • Experience entering data into Electronic Health Records or similar data bases.
    • Two years’ administrative support services experience working in an office with progressively increasing duties.
    • Strong computer skills with MS Office applications and  attention to detail. 
    • Excellent written and oral communication, interpersonal and organizational skills.
    • Must have an acceptable driving record per CCS’ driving policy. (required to provide current driving abstract).
    • Applicant must successfully pass required background checks prior to an offer of employment.
    • Ability to work both independently and as a member of a team. 
    • Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services.
    • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.  

    Note to Internal Candidate:  HR reviews internal compensation and determines increase based on their experience and also agency internal equity factors.


    Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer.

    Please let us know if you need special accommodations to apply or interview for this position.




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