CCSWW

Human Resources Generalist (Benefits)

Job Locations US-WA-Seattle
Posted Date 2 months ago(8/11/2022 4:31 PM)
Job ID
2022-6451
# of Openings
1
Category
Human Resources
Min
USD $24.60/Hr.

Overview

Full-time position starting at $24.60 - $30/hr (D.O.E) with COMPETITIVE BENEFITS INCLUDE:

  • Medical, Dental, Vision, Life Insurance and Long-Term Disability
  • Health Savings Account and Flexible Spending Account
  • Generous PTO, paid sick time, 15 days of paid vacations, 13 days of paid holidays, plus a personal holiday
  • CCS/CHS 403(b) Employee Saving Plan
  • Employee assistance program
  • Lots of room for advancement

Position Description
The HR Benefits Generalist will have responsibility for administering employee leaves and benefits in accordance with carrier contracts including medical, dental, life insurance, FMLA, PFML (Washington and Oregon), FSA and COBRA, retirement (403b), pension and long term disability.

The HR Benefits Generalist will also be responsible for compliance with federal, state and local regulations affecting health, welfare and retirement benefits and adherence to established company policies.

Responsibilities

Protected Leave Administration

  • Process and administer all leave-of-absences and disability for employees including FMLA, PFML, Workers Compensation, ADA, and Long-term disability
  • Communicate leave status updates, needs and responsibilities with all stakeholders to include payroll, managers and employees.
  • Effectively interpret and administer leave policies, rules, and have an array of knowledge relating to employee leave and disability policies and law

Workers Compensation

  • Assist employees with Workers Compensation claims.
  • Work with claims management service to resolve claims.

Benefits Administration

  • Coordinate benefit programs including, but not limited to, medical, dental, vision, disability, life and flexible spending.
  • Research and respond to employee questions regarding all aspects of employee benefits and act as a liaison between employees and insurance carriers.
  • Responsible for the input and maintenance of all employee data in HRIS systems and benefits information in vendor websites where a carrier feed does not exist, including processing benefit enrollments, changes and terminations, as well as COBRA.
  • Troubleshoot carrier feed issues by working with current HRIS and insurance vendors.
  • Work closely with payroll to ensure accuracy of employee data, including hires, employee changes, benefits deductions and terminations.
  • Benefit records maintenance: Maintain benefit records for all employees annually during open enrollment and routinely for employee qualifying events such as new hires, new benefits, family status changes, and all related plan activities; analyze enrollment data regularly to ensure accuracy. 
  • Present pension eligible report to HR leader before implementation.
  • Coordinate annual Open Enrollment and benefit related events.
  • Maintains regulatory notices, reporting fillings and forms including, but not limited to: ACA mandates, non-discrimination testing, etc.
  • Responsible for reviewing and reconciling monthly benefit invoices.
  • Facilitate new hire and benefits orientations.

Benefit Audit

  • Following open enrollment, audit benefit forms against ADPR report.
  • Per pay period audit the unused deductions report and contact staff to resolve the issues. Inform HR Director of unusual circumstances.

Benefit Billing

  • Reconcile and balance billing statement against benefit enrollment reports.
  • Prepare check requests for all insurance billing statements. Submit to HR Director for review and approval.
  • Maintain copies of all billing documents in files.
  • Mail out payment to carriers.
  • Archive annually.

Reporting

  • Runs and submits monthly eligibility adjustment reports and monthly termination status report.
  • Prepare annual HBV report.
  • In collaboration with the HR Director, track employee hours for ACA determination. Send eligibility letters and benefit packets.
  • Run ADPR reports (New Hires, Promos, Transfer) to ensure that all eligible staff is on benefits and their salary grade coincide with their benefit deduction.
  • Run ADPR reports for ACA measurement periods.

Unemployment and Employment Verifications

  • Respond to unemployment claim notices.
  • Notify HR Director of notices from sensitive terminations.
  • Draft and send termination letters.
  • File and respond to appeals on CCS/CHS behalf or attend unemployment hearings as required.

Administrative Support

  • Perform basic administrative tasks associated with the HR function, and participate in HR Initiatives.
  • Establish strong relationships and collaborate well with HR colleagues and staff.
  • Maintain benefit forms and enrollment packets.
  • Provide basic policy interpretation, benefit eligibility and coverages, training opportunities and requirements, and general workplace questions.
  • Attend Human Resource meetings as needed.
  • Assist with special projects.
  • Other duties as assigned.

Qualifications

  • AA required.
  • Minimum 3 years’ experience in benefits and leave administration, including FMLA, PFML, ADA, ACA measurements, workers comp etc.
  • Technology focused and driven, HRIS database (ADP preferred) ability to analyze data and identify employee trends.
  • Demonstrate an acumen of successfully tracking and dispositioning employee eligibility, and leave-related reporting and documentation compliance.
  • Sets priorities and manages work flow to ensure efficient, timely and accurate processing of transactions and other responsibilities.
  • Strong ability to problem solve, set and meet deadlines, communicate, work under pressure, organize, prioritize, manage multiple tasks and operate in a fast paced environment.
  • Excellent attention to detail and ability to self-check work.
  • Adaptable to new or changing circumstances, sensitive to employee needs, self-motivated
  • Ability to carry out multiple tasks with both concrete and abstract variables.
  • Demonstrated ability to maintain high level of confidentiality, diplomacy and professionalism.
  • Ability to adapt quickly and implement changes with policy and practices to support organizational, state and federal leave requirements
  • Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services.
  • Support and contribute to a creative, collaborative and respectful environment that promotes teamwork.
  • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations.

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